Title: Office Manager

Supervisor: President

Location: North Shore Land Alliance Office, 1395 Planting Fields Road, Oyster Bay

Period: Monday to Friday, 9:00 a.m. until 5:00 p.m.

Salary: $45,000 annual starting salary plus health benefits

Start Time: Immediate

The North Shore Land Alliance is a non-profit organization dedicated to protecting and preserving Long Island’s land and water resources. We seek an organized, detail-oriented, energetic candidate to join our team. Under the guidance and supervision of the President, the Office Manager is responsible for projects and assignments that support the daily activities of the Land Alliance. This is an exciting time for the Land Alliance as we prepare to move our office to its permanent home in Locust Valley.

Essential Duties and Responsibilities:

  • Manage office functions, including answering multi-line phone system, filing, purchasing and maintaining inventory and managing office equipment
  • Coordinate mailings and administrative support for the President, Board of Trustees and members of the staff when needed
  • Assist the Finance Manager with bill payments and financial reconciliations
  • Support special events and fundraisers in conjunction with the development team
  • Prepare correspondence and thank you notes
  • Maintain donor database
  • Support presentation preparation and materials for board meetings

Qualification, Skill and Knowledge Requirements:

  • An interest and commitment to the Land Alliance’s mission
  • Excellent organizational, communication and project management skills with exceptional follow-through and attention to detail
  • Excellent written and verbal communication skills
  • Comfort working independently and as part of a broader team
  • Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), CRM/Database Systems and QuickBooks
  • Ability to organize time, meet deadlines and work with minimal daily supervision. Flexibility is an essential characteristic as priorities are constantly changing
  • Must be able to provide own transportation to run local errands on occasion (mileage reimbursed)
  • Must be able to work occasional weekends for board meetings and events
  • Ability to handle confidential and sensitive information

We offer competitive salaries and benefits. To be considered, interested applicants must submit a cover letter and resume to info@northshorelandalliance.org.